Nursery invoicing

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Libby James
Merchant Services Expert

Libby James is co-founder, director and an expert in all things merchant services. Libby is the go-to specialist for business with more complex requirements or businesses that are struggling to find a provider that will accept them. Libby is regularly cited in trade, national and international media.

Nursery e payments

Monthly invoicing within nursery’s and pre-schools takes up hours of valuable management and administration time. From issuing bills to chasing and receiving payments, this can all be automated through e invoicing.  Nursery billing software takes the strain out of the monthly task, with automating invoices, enabling parents and carers to pay online via card.

How online nursery monthly payment systems work

Nursery payments change monthly, depending on the hours attended and relevant tax efficient vouchers received, therefore having a system which is adaptable is paramount. Finding a suitable nursery payment system often works alongside systems such as instant nursery manager, automatically generating the bills on a specific date.


Once the invoice is raised the parents or carers will receive an email with a breakdown of the hours their child/children have attended and any voucher reductions. They have the option to click a ‘pay now’ button. The bill payer will make the online nursery payments in a similar way to buying products through a standard ecommerce store. Once payment is complete the nursery will receive an email confirmation.


If for some reason nursery school payments are not made or fall late, email reminders can be set to automatically remind the parents or carers. Nursery invoice software takes the hassle and time out of chasing missed and late payments.

How e payment for nursery’s and pre-schools benefit business

The benefits of nursery invoicing software include the following;


Hours saved on producing invoicing

Time saved on chasing up missed and late payments

Time saved can be used to benefit the nursery in other ways

Flexibility for parents allowing payments to be made on credit card as well as debit


At Merchant Advice Service, we work alongside industry experts to provide streamlined billing for nursery, pre-schools and playschools. Our advisors help to plan an efficient nursery payment system working around your business. Call and enquire today.

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Libby James

Libby James Co-founded Merchant Advice Service alongside David Bird in 2016. Her finance background, coupled with retail and customer service experience, gave Libby the drive to bring transparency and non-biased advice to the world of merchant services. Having come from the heavily regulated mortgage and insurance industry, Libby found it puzzling that other financial sectors lacked regulation and transparency leaving customers confused and unable to make informed decisions when it came to accepting card payments. This was soon to become Libby’s obsession!

With the help of some of the industry’s best, Libby began to research acquiring banks, complex terminology/regulation, and the problems customers experience within merchant services and payment gateway markets. She spent years on sourcing solutions for complex clients, which previously others were unable to assist with. Libby established relationships with brokers and banks which would soon form the cornerstone of Merchant Advice Service. As a result Libby has been featured in high-profile publications across the web.

Libby is proud to be the entrepreneur’s champion, supporting start-up businesses regularly. Her industry insights can often be found on LinkedIn where she provides free of charge advice and money saving pointers. It’s safe to say she has her finger on the pulse of everything card payments related.

Libby speaks of her experience in founding and running Merchant Advice Service…

‘Merchant Advice Service is one of my greatest achievements to date. We help business owners to overcome card processing issues which can become detrimental to their business. We assist SME’s in finding suitable card payments solutions, helping them create their vision. Each and every day is different, exciting and fore filling. As technology advances I can’t wait to see the way in which the merchant services market advances, and I’m pleased that our business will play a part in educating company owners along the way.’

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