Invoicing with a credit card payment facility

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Libby James
Merchant Services Expert

Libby James is co-founder, director and an expert in all things merchant services. Libby is the go-to specialist for business with more complex requirements or businesses that are struggling to find a provider that will accept them. Libby is regularly cited in trade, national and international media.

Credit card payment invoice

As technology progresses the need for spending hours and hours on invoicing and paperwork decreases…yippee!! Automated billing services (remittance payment processing) enable merchants to collect outstanding invoices using the customer card details to do so.

Automatic credit card billing

Automatic monthly payments can be taken in two ways;

Automatic monthly payment;

Payments are taken from the customer or clients bank account (using their card details) automatically, an email confirmation is then sent to confirm transaction. This type of invoicing is normally used for transactions such as memberships or subscriptions. This type of automated recurring billing is often used when payments remain the same for the contract period, however this doesn’t always have to be the case.

Online invoice payment processing;

This is slightly different from the process outlined above. An email is sent to the client or customer when payment is due, either via a CRM or accounting system. Unlike paper invoices, the recipients then pay with a click of a button. Once they have proceeded to payment, they will key in their card details and then confirm payment. A receipt will then be sent to both merchant and customer. This is a quick and hassle free automated billing service meaning merchants can spend time elsewhere rather than invoicing and chasing up missed payments.


Automated billing system

We often get asked about automatic billing software and how it works. Most up to date CRM and accounting systems have the ability to generate automated billing, our industry experts can help connect this to your current system. To enable online invoice and payment processing you will need a merchant account and a e-invoice ready payment gateway. To find out more on how a payment gateway works click below.


Collect invoices via IVR payment telephone line

Some business choose to save time on invoicing and accepting payments over the phone by using an automated services known as IVR. Customers can call  and make payment 24/7 365 days a year, without the need of staff taking card details over the phone.

Using the invoice reference number, clients enter their card details directly into the telephone keypad making this an extremely secure way of processing invoices.

The IVR reporting software can integrate to existing CRM or payment database to make reporting as easy as ABC.

To find out more about this facility and how we can help, speak to our experts today


Automatic credit card processing

As briefly mentioned in this post, you will need both a recurring billing merchant account and an invoice gateway to accept automated credit card processing online. Finding the right merchant account for your business can be a little daunting, with complex fee structures and rates comparison tools to battle with. Here are our expert tips for securing the best automated merchant services;

  • Find a provider who will integrate with your current CRM or accounting system (if you want to keep it that is!)
  • Speak to an advisor with more than a handful of merchant account provider options, that way they will do the leg work so you don’t have to.
  • Don’t compare on rates alone! This is a common mistake when searching for a billing merchant, as let’s face it the terminology can be a little confusing.
  • Compare quotes like for like, this way you will ensure you get the very best deal for your company now and in the future.

How can Merchant Advice Service help with automated billing systems?

Merchant Advice Service work closely with UK based industry experts, who can arrange the following services on your behalf;

  • e-invoicing gateway
  • automated billing merchant account
  • automatic billing service
  • recurring payments facilities

Our advisors have over 360 combinations of payment gateways and merchant accounts to choose from. We are confident we can help you choose the best merchant billing services for your business now and in the future.

Need help choosing the right merchant account?
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Libby James

Libby James Co-founded Merchant Advice Service alongside David Bird in 2016. Her finance background, coupled with retail and customer service experience, gave Libby the drive to bring transparency and non-biased advice to the world of merchant services. Having come from the heavily regulated mortgage and insurance industry, Libby found it puzzling that other financial sectors lacked regulation and transparency leaving customers confused and unable to make informed decisions when it came to accepting card payments. This was soon to become Libby’s obsession!

With the help of some of the industry’s best, Libby began to research acquiring banks, complex terminology/regulation, and the problems customers experience within merchant services and payment gateway markets. She spent years on sourcing solutions for complex clients, which previously others were unable to assist with. Libby established relationships with brokers and banks which would soon form the cornerstone of Merchant Advice Service. As a result Libby has been featured in high-profile publications across the web.

Libby is proud to be the entrepreneur’s champion, supporting start-up businesses regularly. Her industry insights can often be found on LinkedIn where she provides free of charge advice and money saving pointers. It’s safe to say she has her finger on the pulse of everything card payments related.

Libby speaks of her experience in founding and running Merchant Advice Service…

‘Merchant Advice Service is one of my greatest achievements to date. We help business owners to overcome card processing issues which can become detrimental to their business. We assist SME’s in finding suitable card payments solutions, helping them create their vision. Each and every day is different, exciting and fore filling. As technology advances I can’t wait to see the way in which the merchant services market advances, and I’m pleased that our business will play a part in educating company owners along the way.’

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